01
Answer from the prospectus
Termly fees and what they include, term and half-term dates, the uniform and games-kit list, published minibus routes and how entry assessment runs — as your own pages state them.
AI chatbot for private schools — fees, term dates and open mornings, from your prospectus.
An admissions enquiry rarely arrives as a decision. A family reads the prospectus, the fees schedule and the entry-assessment page in one evening, then asks the one thing they could not find. Adoomi answers that from those same pages, in the family's language, at the hour it is asked. It holds no diary and no roll: it never invents an open-morning date, never says a place exists and never books anyone in. A message about a child's wellbeing it does not answer at all — it goes to a named person.
Nothing said off your prospectusPastoral goes to your named leadYou approve it before parents do
Fig. 01.A · Private schools24/7
Prospectus answers, any hour
Never
A date or fee it cannot cite
Registrar
Keeps every admissions decision
Fig. 02.A · pain quotesThe everyday problem
Open-morning season and the registration deadline land in one inbox
Independent-school enquiries bunch together: autumn open mornings, the registration deadline, assessment day, then offers. In each of those weeks the admissions address carries registration forms, bursary paperwork, fee queries meant for the bursar and — now and then — a message about a child that should not be queued behind a question about games kit. Families comparing three schools after bedtime rarely wait to be sorted; they visit whichever school replied.
Web form21:40
“"Could you send fees and open-morning dates for senior entry?"”
Email22:10
“"Do you offer bursaries, and how do we apply?"”
VoicemailSun
“"We're thinking about sixth form — what's the registration process?"”
What you get
The admissions questions it takes, and the ones it will not touch
02
Hand the registrar a usable enquiry
Year group now and the one they would enter, September or in-year, day or boarding, sibling links and a contact — captured before anybody rings back.
03
Leave the pastoral ones unanswered
Watchlist wording, wellbeing worries and bullying reports reach your designated lead with what the parent wrote attached, and no reply of any kind.
Question coverage
What families type with the prospectus open in the next tab
Fees and what they cover, term and half-term dates, uniform and games kit, minibus routes, the entry-assessment steps, scholarship rounds and how a bursary application works — every one of them written somewhere on the school's own site, and every one still answered by hand.
Termly feesOpen morning datesTerm datesEntry assessmentScholarship roundsBursary processUniform and games kitMinibus routes
a
Adoomi
ChatVoice
Where do we buy the games kit, and can we get fitted in school?
Our uniform page lists every item and names the supplier it publishes. It says nothing about fittings, so I won't invent one — I can send this to the school office with your name and they'll tell you how fittings are arranged.
Okay — and she's been quiet since half term and I'm worried something is going on at school.
I'm not going to answer that, and I won't try to reassure you either. It has gone, exactly as you wrote it, to the member of staff the school names for this, ahead of anything routine. Is there a number they should ring you on?
Uniform and games kitMinibus routesTerm dates
Type a question…● Voice
Buyer intent
The registrar wants the year group before the callback, not during it
"Do you have space?" is not yet something a registrar can act on. Adoomi asks what your admissions form asks: the year group a child is in now and the one they would enter, September entry or an in-year move, day or boarding, whether a sibling is already with you, and whether the family wants the scholarship and bursary rounds explained. It captures a contact, sends the alert to whoever you nominate, and says nothing about whether a place exists.
Vague enquiries, no context.
Your team chases the basics before they can reply.
a
Adoomi
Year groupSenior entry, September
Day or boardingDay, with after-school care
Bursary interestFlagged for the bursar
Contactcaptured@…
4 of 4 captured · 0 in progress
With AdoomiNew enquiry · readyEnq 2148
Year groupSenior entry, September
Day or boardingDay, with after-school care
Bursary interestFlagged for the bursar
Contactcaptured@…
One clean handoff.
Your team opens the enquiry and replies — no chasing.
STEP · 01
Pin the year group
The year they are in now, and the one they would enter
STEP · 02
Capture the entry point
September or in-year, day or boarding
STEP · 03
Flag what the bursar needs
Sibling links, scholarship or bursary interest
STEP · 04
Route to a named person
Registrar for admissions, designated lead for anything pastoral
Fig. 06.A · after-hoursOut-of-hours
The open-morning question arrives long after the office has emptied
Prospectus reading peaks in the evening, at weekends, and again in the fortnight either side of an open morning. Adoomi answers term and half-term dates, what the termly fee includes, the uniform and games-kit list, the minibus routes you publish and how entry assessment runs — 24/7, off your own pages. What it will not do is tell a family which visit slots are left, because it cannot see your diary: it gives the dates you publish and takes the year group and a contact for the registrar.
20:40
“"What does the termly fee include?"”
Answered from your fees schedule
21:15
“"When is the next open morning?"”
Published dates given, no slot held
22:30
“A parent's worry about their son at school”
Not answered — sent to your designated lead
08:00
“The registrar's morning list”
Visits to confirm, year groups already on them
Time back
Open-morning fortnight without the copy-and-paste
The list barely moves from one year to the next: termly fees and what sits outside them, term and half-term dates, the uniform and games-kit list, music lessons and after-school care, the minibus routes, what happens on assessment day, which scholarships are open and how a bursary is applied for. Adoomi serves those from pages the school already keeps current, so the office spends its hours on visits, registrations and the conversations that need judgement.
Before Adoomi
- "Please send us some information" arrives with no year group, no start date and nothing to reply to.
- Termly fees, term dates and the uniform list get retyped right through the open-morning fortnight.
- Families compare three schools after bedtime and hear back when the office next opens.
- A pastoral message sits behind registration forms and fee queries in a shared inbox.
With Adoomi
- Fees, term dates, uniform and the published minibus routes come straight off the school's own pages.
- Enquiries arrive with the year group, the entry point and a contact already on them.
- A watchlist message never reaches the morning pile — your designated lead has it already.
- The registrar starts on named enquiries instead of triaging a shared address.
Fig. 08.A · controlsTrust & safety
The chat window never states what the registrar decides
Adoomi answers what your prospectus, fees, term-dates, uniform and transport pages say, and stops there. It never says whether a place exists, where a family sits on a list, how a child would fare in assessment or what a bursary would come to — those belong to the registrar and bursar. Watchlist wording is never answered or triaged: your designated lead gets it, with the parent's words. Chats are EU-hosted, exportable and deletable under GDPR; none of it discharges a safeguarding duty.
01
The prospectus is the whole source
Fees, term dates, uniform, transport and entry steps come off pages the school publishes and keeps current — never from general knowledge.
02
Pastoral messages get no reply
Watchlist wording and wellbeing worries reach your designated lead unanswered, with the parent's words attached. That discharges no safeguarding duty of yours.
03
SEND stops at your inclusion page
What your inclusion page publishes about support and who to contact is the whole of it. A child's plan, provision or EHCP detail is never discussed in chat.
04
No places, outcomes or awards
Place offers, list positions, assessment results and bursary awards stay with the registrar and bursar. The assistant states none of them.
05
Staff read it before parents do
Someone at the school approves every answer it may give and can block any of them. Chats are EU-hosted, with GDPR export and deletion.
How it works
How an AI chatbot for private schools works.
01
Connect content
Connect the prospectus, fees schedule, term-dates page, uniform list and admissions section. Those pages are all it may draw on — anything left out becomes a question it declines.
02
Add the snippet
Name your designated lead for safeguarding, the registrar for admissions and the bursar for fees, then set where email alerts land and the WhatsApp number families carry on with you on.
03
Test & go live
Read every answer before a parent does, block anything you dislike, then add one line to your website. Connecting, reviewing and publishing takes ~10 min.
FAQ
FAQs about AI chatbots for private schools.
Place offers and waiting-list positions stay with the registrar. The assistant explains your published entry points, registration steps and assessment process, captures the year group and intended start, then passes it on. It holds no roll, so it never states that a place is or is not available.
Open-morning dates come off the page you publish and nowhere else. The assistant cannot see a diary, hold a slot or book anyone in — it gives the published dates, takes the child's year group and a contact, and your registrar confirms the visit exactly as they do now.
Safeguarding wording never receives a reply. The conversation reaches your designated lead the moment it appears — an email alert carrying what the parent wrote — instead of joining a morning queue. None of this discharges the school's safeguarding duties.
Uniform and transport answers stop where those pages stop. The assistant cannot check a supplier's stock, arrange a fitting or work out whether an address sits on a route; it repeats the published list and routes, takes the family's details, and the office settles the specifics.
Conversations are hosted in the EU, exportable and deletable under GDPR, and no message content is written to logs. Details are taken from a parent or guardian, never from a pupil, and no tracking cookie is left on a family's device. None of this makes a school compliant with anything.
Free runs at £0 a month with 50 message credits; Local is £8 for 200, Growth £20 for 500 and Scale £75 for 4,000. Setup takes ~10 min: point it at the prospectus, read what it proposes, publish once the school is happy. No parent ever sees an unapproved answer.
Why this matters
What holds for every school, because of how it is built
There are no case-study numbers here and no claims about anybody else's admissions inbox. What can be stated is structural: every sentence a parent reads traces to a page your staff approved, a watchlist message reaches your designated lead without ever being answered, and a question your pages do not settle becomes a captured enquiry rather than a confident guess.
Prospectus answers while the office is shut
Fees, term dates, uniform and the open-morning dates you publish, given in the family's own language at whatever hour they ask.
A date or fee invented to fill a gap
Where your pages do not settle the question, it says so and captures the enquiry instead of improvising something plausible.
Where pastoral messages go
Watchlist wording bypasses the answer path entirely and reaches the person you named, with the conversation attached.
Start free
Put your hardest parent message to it before a parent does
Point Adoomi at the prospectus, fees schedule, term dates and admissions pages, name who takes safeguarding, who takes admissions and who takes fees, then read every answer it proposes. The Free plan is £0 a month with 50 message credits; connecting the site, reviewing the answers and adding one line to your website runs to ~10 min. No family sees a word of it until the school says so.
£0 to start, 50 creditsOffers stay with the registrarLive only when you approve
Fig. 12.A · Private schoolsExplore
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