01
Answer fees and dates
Termly fees, what's included, term dates and uniform list — answered from your prospectus, never invented.
AI chatbot for private schools that books open days from the prospectus page.
Adoomi answers fees, term dates, uniform and open-day questions from your prospectus — and routes anything that touches admissions, SEND or safeguarding straight to a named person.
Prospectus-awareRegistrar handoverReview every answer
Fig. 01.A · Private schools<2s
Reply speed
24/7
Always-on capture
DSL
Safeguarding routed
Fig. 02.A · pain quotesThe everyday problem
Same fees-and-term-date questions every September, while the admissions inbox sits with applications.
Prospective parents browse the prospectus at 9pm, can't find the fees schedule, and email a vague 'send me info' request. The admissions inbox is shared with the bursar and the head's PA, so routine questions sit for 24-48 hours next to applications and pastoral complaints.
Form21:40
“Could you send fees and open-day dates for Year 9 entry?”
WhatsApp22:10
“Do you offer bursaries and how do we apply?”
FormSun
“Looking at Sixth Form for September — what's the registration process?”
What you get
How Adoomi helps private schools answer parent enquiries without the bottleneck.
02
Book open days and visits
Capture child's year-group, sibling links, area and contact details before the registrar phones back.
03
Escalate the sensitive
Safeguarding, SEND, behavioural and admissions decisions all route to a named person on your team.
Question coverage
Answer prospective-parent questions on the prospectus page itself.
Routine questions about fees, term dates, entry process, scholarships, bursaries, uniform, school transport and open days — answered from your own prospectus and admissions pages.
Termly feesOpen day bookingTerm datesEntry assessmentScholarshipsBursariesUniform listSchool transport
a
Adoomi
ChatVoice
What's the uniform list and where do we buy it?
Full uniform list is on our admissions page; our supplier ships nationally and has fitting appointments in school during term-time. I can flag a fitting slot for you.
Do you run a school bus from our postcode?
We run minibus routes across local postcodes. Share yours and I'll confirm whether it's on a current route and the morning collection time.
Uniform listSchool transportTerm dates
Type a question…● Voice
Buyer intent
Capture child year-group, start date and area before the registrar phones back.
Adoomi turns 'do you have a Year 7 place from September?' into a structured admissions enquiry — child's current school year, preferred start date, postcode, sibling links, and any bursary interest flagged for the bursar — so the registrar replies once, not three times.
Vague enquiries, no context.
Your team chases the basics before they can reply.
a
Adoomi
Year groupYear 6 → Year 7 Sept
Start dateSeptember entry
PostcodeGU2
Bursary flagYes — routed to bursar
4 of 4 captured · 0 in progress
With AdoomiNew enquiry · readyEnq 2148
Year groupYear 6 → Year 7 Sept
Start dateSeptember entry
PostcodeGU2
Bursary flagYes — routed to bursar
One clean handoff.
Your team opens the enquiry and replies — no chasing.
STEP · 01
Pin year group
Current school year and intended entry
STEP · 02
Capture timing
Preferred start date and academic year
STEP · 03
Confirm area
Postcode for transport-route check
STEP · 04
Route to registrar
Clean enquiry to the on-shift admissions team
Fig. 06.A · after-hoursOut-of-hours
Answer fees and open-day questions at 9pm when the office is closed.
Most parent enquiries land between 7pm and 10pm after work and bedtime. Adoomi answers fees, term dates, uniform and open-day availability from your prospectus and queues a clean enquiry for the morning admissions team.
20:40
“Termly fees for Year 7?”
Answered from fees schedule
21:15
“Next open-day date?”
Slot booked from prospectus
22:30
“Concerns about my child's wellbeing”
Flagged — DSL paged
08:00
“Morning registrar queue”
Six enquiries, all qualified
Time back
Stop fielding the same uniform-and-term-date questions every September.
Routine questions about fees, term dates, uniform list, lunch policy, school transport and entry-process steps get answered from your prospectus — admissions only handle the enquiries that actually need a registrar.
Before Adoomi
- Same fees and term-date questions arrive dozens of times every September.
- Open-day bookings sit in the shared admissions inbox.
- 9pm prospectus browsers email vague 'send me info' requests.
- SEND and safeguarding signals get mixed in with routine admin.
With Adoomi
- Routine enquiries answered from your prospectus in seconds.
- Open-day bookings captured with year-group and contact details.
- Admissions, SEND and safeguarding always routed to a named person.
- Registrars see a clean morning queue instead of a 48-hour backlog.
Fig. 08.A · controlsTrust & safety
Routine answered — admissions, SEND and safeguarding always escalated to a named person.
The bot answers what your prospectus says about fees, dates and process. Admissions decisions, SEND case advice, safeguarding concerns and behavioural complaints always route to the registrar, SENCO, DSL or head — never the bot's call. You review every answer before it goes live.
01
Grounded answers
Responses come from your prospectus, fees schedule, term dates and admissions pages — never invented.
02
Safeguarding to a person
Safeguarding signals and wellbeing concerns route immediately to your DSL — never handled in chat.
03
SEND to the SENCO
Individual SEND / EHCP case questions always route to your SENCO. The bot describes process, never the case.
04
Admissions stays human
Place offers and bursary award decisions always come from the registrar or bursar after assessment.
05
Review every answer
See and edit what the bot says before it goes live. No silent learning.
How it works
How an AI chatbot for private schools works.
01
Connect content
Train Adoomi on your prospectus, fees schedule, term dates, open-day rota and admissions process.
02
Add the snippet
Add website chat and WhatsApp routes — capture wherever prospective parents browse the prospectus.
03
Test & go live
Review structured enquiries, hand admissions and pastoral queries to a named person, refine answers over time.
FAQ
FAQs about AI chatbots for private schools.
No. Place offers always come from the registrar or head after assessment. The bot captures the enquiry, books the visit and routes anything close to an admissions decision.
Why this matters
Built for the way independent schools actually handle enquiries.
Directional benchmarks from the platform, not guaranteed outcomes for every school.
Reply speed
Routine fees and term-date questions answered instantly when trained on your prospectus.
Coverage
Captures evening and weekend prospective-parent enquiries across the channels you've connected.
Pastoral routing
Safeguarding signals route to your DSL the moment they appear — never queued with routine admin.
Start free
Stop losing 9pm prospectus browsers to a Monday-morning email triage.
Show Adoomi your prospectus, fees schedule, term dates and admissions process. We'll shape an assistant that books open days while the office is dark and hands the registrar a clean morning queue.
Safeguarding to DSLAdmissions stays humanReview every answer
Fig. 12.A · Private schoolsExplore
More Education and Childcare chatbots
- AI chatbot for Children's activity clubsSee how Adoomi handles enquiries for children's activity clubs.
- AI chatbot for NurseriesSee how Adoomi handles enquiries for nurseries.
- AI chatbot for Training providersSee how Adoomi handles enquiries for training providers.