01
Answer the term-time and camp list
Term-time session times, camp dates and hours, which ages each group takes, what a day or a week costs, kit and the collection window — from your own pages, whenever parents plan childcare.
AI chatbot for children's activity clubs — camp dates, kit lists and trial enquiries
Holiday-camp weeks, which age group a child joins, what a day or a week costs, what goes in the bag and where collection happens are published by the time bookings open — and asked again on the Sunday night before half-term. Adoomi answers them from your own pages, whatever the hour, in the language the parent writes in. It cannot see how many places are left on a week, so it never says one is free. Behaviour reports and anything about a child's welfare get no answer at all.
Answers from your camp pages onlyNo week ever called availableComplaints go to your manager
Fig. 01.A · Children's activity clubs24/7
Sunday-night and half-term planning
Never
A camp week called available
Your manager
Takes every complaint
Fig. 02.A · pain quotesThe everyday problem
Booking week: the bag list, the age bands and the collection times
The week a camp opens, the same questions land from every direction: which group is my son in, can he do Tuesday and Thursday only, is the early drop-off extra, what does he need to bring. Your coaches are on the floor with the children, so the answers get typed once the hall is empty, in a rush, from a phone. And somewhere in that pile is a parent describing what happened at collection yesterday, which should never be read at kit-question speed.
Web07:42
“'Which group would my son be in for the summer week?'”
Email21:15
“'Do you still have space on the multi-sports week in August?'”
PhoneSun
“'Ringing about what happened at collection on Friday.'”
What you get
What it answers in term-time and on camp weeks, and what it hands over
02
Take the trial or booking enquiry
Group, the weeks or days wanted, early drop-off or late collection, and the adult's contact — captured for your coordinator, who confirms the place themselves.
03
Never confirm a place or handle a complaint
No register is visible, so no week is called available. Complaints go to your manager, and anything on your watchlist to your designated lead.
Question coverage
What a parent asks before they book a week
Term-time and camp hours, age groups, what a day costs against a whole week, what to bring, drop-off and collection, wet-weather plans and how a trial works — all of it already on your site, all of it still arriving by message. Availability is not on the list: the assistant cannot see your register, so it never tells a parent a week has room.
Term-time and camp hoursAge groupsWhat a week costsWhat to bringDrop-off and collectionWet-weather plansTrial sessions
a
Adoomi
ChatVoice
My daughter came home upset yesterday — something happened with another child at pick-up.
That is not something I should answer, and I am not going to try. I have sent your message to the club manager exactly as you wrote it, and the manager will come back to you. Would you like to add a number for her?
Yes. And what time does collection close on camp days?
Our camp page gives the collection window and the late-collection option, so I will stay with what it says there. Your message about yesterday is already with the manager, ahead of anything routine.
Age groupsWet-weather plansTrial sessions
Type a question…● Voice
Buyer intent
The details your coordinator needs before they can reply at all
A club enquiry is unusable without the child's group, the weeks or days a family wants and whether they need early drop-off or late collection. Adoomi collects those in the words you use, and puts the questions to the adult rather than the child. Whatever is captured stays EU-hosted, can be deleted on request, and never reaches a log file. If additional needs come up while a parent is answering, that part stops being a form field and becomes a handover to your manager.
Vague enquiries, no context.
Your team chases the basics before they can reply.
a
Adoomi
Which groupJuniors
Weeks wantedHalf-term, Monday to Wednesday
Extras neededEarly drop-off, late collection
Adult's contactcaptured@…
3 of 4 captured · 1 in progress
With AdoomiNew enquiry · readyEnq 6005
Which groupJuniors
Weeks wantedHalf-term, Monday to Wednesday
Extras neededEarly drop-off, late collection
Adult's contactcaptured@…
One clean handoff.
Your team opens the enquiry and replies — no chasing.
STEP · 01
Place the child in a group
The age band your page publishes, from the adult
STEP · 02
Pin the weeks and days
Which camp, which days, term-time or holiday
STEP · 03
Check the extras
Early drop-off, late collection, packed lunch or provided
STEP · 04
Route it as you set it
Bookings to the coordinator, complaints and welfare to a person
Fig. 06.A · after-hoursOut-of-hours
Sunday night, the week before half-term, and every inset day
Parents sort childcare when they finally sit down, which is late in the evening and at weekends, and your hall is locked by then. Adoomi keeps answering the published list overnight: camp dates and hours, which ages each group takes, what a day or a week costs, kit, drop-off and collection windows, how a trial works. What it will not do at that hour is tell anyone a week still has room — it captures the request and your coordinator confirms in the morning.
19:50
“'What are the hours on camp days?'”
Answered from your camp page
21:20
“'Is the football week full?'”
Not answered — enquiry to your coordinator
22:40
“'I want to report something from pick-up.'”
No reply given — sent to your manager
07:30
“The coordinator opens the list”
Places to confirm; the incident already with the manager
Time back
Every holiday cycle restarts the same list of questions
Easter, summer, October, February: the questions reset each time and the answers barely move. Age groups, camp hours, what a day costs against a full week, packed lunch or provided, indoor trainers, sun cream, the collection window and who is allowed to collect. Adoomi answers all of it from your own pages, so your coordinator's evening goes on the enquiries that need judgement rather than on retyping the kit list.
Before Adoomi
- The kit list, the age bands and the collection window get retyped the week every camp opens.
- 'Have you got space?' arrives with no group, no week and nothing about which days they need.
- Parents sort half-term late at night, and the hall is locked by the time they ask.
- A message about something that happened at pick-up sits in the same inbox as the price questions.
With Adoomi
- Camp dates, hours, costs, kit and collection are answered the moment a parent asks.
- Enquiries reach your coordinator with the group, the weeks and the extras already captured.
- No week is ever called available, so nobody arrives expecting a place that was not there.
- Incident and welfare messages leave the queue immediately for your manager or designated lead.
Fig. 08.A · controlsTrust & safety
Places, complaints and welfare: the answers it never gives
Camps, groups, hours, costs, kit and collection are answered as your pages publish them, and nothing else is. It confirms no place: it sees no register and takes no payment. No claim is made about your coaches beyond your staffing page. A message about something that happened at your club — a fall, a complaint — goes to your manager as an email alert, as written. Watchlist wording reaches your designated lead unanswered. Nothing here discharges your club's safeguarding duties.
01
Only your published club pages
Camp dates, hours, groups, fees and kit come from content you approved. Where the page does not say, the assistant says so rather than improvising.
02
No place is ever confirmed
The assistant sees no register and takes no payment, so it cannot tell a parent a week has room. It captures the request and your coordinator confirms it.
03
Complaints go to your manager
An incident at pick-up, a fallout between children, a complaint about a coach — passed on as written, with no reassurance offered and no version of events given.
04
Children's details, asked of an adult
Only the fields you set, given by the parent or guardian. Chats are kept in the EU, handed back or wiped on request, and never logged with their content.
How it works
How an AI chatbot for children's activity clubs works.
01
Connect content
Connect the pages parents read before booking: camp dates and hours, age groups, fees, kit and collection. A question those pages do not settle is one the assistant declines, not attempts.
02
Add the snippet
Name who takes what: your designated lead for watchlist wording, your manager for complaints and additional needs, your coordinator for bookings. Then add one line to your website.
03
Test & go live
Read the overnight captures each morning, correct the dates when the timetable moves, and delete any answer that no longer matches the term ahead. Setup runs to ~10 min.
FAQ
FAQs about AI chatbots for children's activity clubs.
Place availability on a week is never confirmed in chat. The assistant sees no register and takes no payment, so it repeats what your booking page says and captures the request instead of guessing. Your coordinator confirms the place, which is the only confirmation a parent should trust.
Complaints and incident messages are handed straight to your manager, unanswered. The assistant does not reassure a parent, ask what happened or explain a coach's decision — it passes on what was written so a person replies. Watchlist wording goes to your designated lead instead.
Additional-needs questions are captured and routed, never decided. Whether a child would manage a full camp day, what support your team can offer and any EHCP detail are your manager's call — the assistant repeats what your inclusion page publishes and passes on the rest.
Staff claims are not made by the assistant. It repeats what your own staffing and policy pages publish and says nothing about individuals, their checks or their qualifications. If your club is inspected, nothing here counts towards it, and none of this discharges your safeguarding duties.
Details are asked of the adult, never gathered from a child, and only the fields you set. Conversations stay EU-hosted, a family's data can be handed back or deleted on request under GDPR, content is never written to logs, and no tracking cookies are dropped on your site.
The Free plan costs £0 and carries 50 message credits, with 200 for £8, 500 for £20 and 4,000 for £75 — a term-time club and a summer camp week draw on the same allowance. Setup runs to ~10 min: connect the pages, read what it proposes, add one line to your website.
Why this matters
What a wet Tuesday in October cannot change
There is no conversion figure on this page, because a club's bookings depend on its coaches and its half-term dates, not on a chat window. What can be stated is the shape of the thing. Approved pages are the only source an answer may come from. A register it cannot see is a place it will never confirm. Words on your watchlist end the assistant's turn before a reply exists. A complaint about your club is routed, never handled.
The hours parents sort childcare
Camp dates, hours, groups, kit and collection answered on a Sunday night or a bank holiday, in the family's language, rather than when the hall reopens.
A week called available
No register is visible to the assistant and no payment is taken in the chat window, so availability is a question it captures rather than answers.
Where an incident message goes
A report about something that happened is passed on as written, unanswered, ahead of the routine queue — and watchlist wording goes to your designated lead.
Start free
Try it on the message that lands late on a Sunday
Point Adoomi at your camp dates, age groups, fees, kit list and collection pages, name your designated lead and the manager who takes complaints, then read the answers before a parent does. Whatever you dislike, you change or switch off before anyone sees it. Starting costs nothing — £0 and 50 message credits on the free plan — and the whole setup, connect to published, runs to ~10 min.
£0 to start, no card neededNo place confirmed in chatComplaints handled by a person
Fig. 12.A · Children's activity clubsExplore
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